Project Secretary (Oil & Gas)
Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Agensi Pekerjaan The Recruiter Sdn Bhd
Location : Jalan Tun Razak ( Near to MRT Tun Razak Exchange )
Salary : Max to RM 4500
Type : 1 years Contract, renewable
Job scope :
- Assist project management team on common secretarial and administrative responsibilities.
- To provide full administrative and secretarial support to the Project Manager and project personnel including, correspondence, minutes, transmittals and reports as necessary for the project.
- Produces a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics and spreadsheets.
- Liaising with colleagues from other departments or external contacts to facilitate project needs.
- Booking of domestic and international travel including flights, vehicle hire and accommodation in accordance with travel policy. Liaison with appointed travel agents.
- Prepare and raise appropriate forms to various departments as needed. Example submission of project personnel expenses claim.
- Prepares regular reports, gathering and summarizing data.
- Creating and maintaining efficient and retrievable filling system.
- Assembles relevant data and compiles information as directed.
- Coordination of office equipment, maintenance and managing office equipment register.
- Ensure office consumable are ordered or replenished in a timely manner, e.g. stationeries and pantry supplies.
- To liaise with other project secretaries to ensure all project support administrative and secretarial duties are covered during leave or during periods of high volume work.
- Creating and updating diaries schedule for project and/or operations manager.
- Organizes and expedites flow of work through supervisor’s office and initiates any follow-up action.
- Assisting project personnel to arrange meeting (both ad hoc and regular) by taking care the logistic arrangement, i.e. meeting, venue, catering, meeting equipment.
- Any other tasks that may be assigned from time to time.
*Experience working in oil & gas industry is a MUST*
*Similar experience is a MUST*
Please send in your resume to ebell[at]therecruiter.com.my
Whatsapp if you unable to send the resume – 017 666 0848 ( Ebell )Apply for this job.